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Job Description

Job Detail

Job Title:
Project Manager - Executive Assistant (Dual Role)
Job Location
Cyprus, Nicosia
Employment Type
Full Time
Posted On
14/01/2020
Expiry date
31/12/2020


G.A.P. Vassilopoulos Group was established in 1964. Today it is a contemporary and adaptive organization, rated amongst the 25 biggest companies in Cyprus, operating within the services sector by providing a variety of related services under one roof as a one-stop shop. The Group operates via a network of over 3.000 offices and associates throughout Cyprus, the United Kingdom, Germany, Ireland, Belgium, the Netherlands, Luxembourg and Israel. It employs over 1.200 highly educated and experienced personnel, utilizing the latest hardware technology and most innovative software and systems.

Job Tasks

• Proactively work to help the Board to organize activities, meetings, travel, workload and handle the administrative detail work
• Provide direct support to the Management which could include confidential and sensitive information, ensuring the Board to be updated and kept informed of upcoming commitments and responsibilities
• Liaise with the various departments of the Group, Conduct research, and follow up on Managers Action Plans
• Assist in the performance evaluation of each Business Unit of the Group
• Manage, prioritize, and maintain management calendar
• Filing and office organization of the Directors
• Responsible for drafting and editing written correspondence for the Board
• Maintain and manage timelines and schedule related to various projects
• Planning and coordinating internal and external meetings and events
• Preparing Board of Director and committee meeting materials in advance. Taking and distributing minutes and maintaining attendance records for all board meetings
• Presenting a professional and welcoming first point of contact to visitors. Maintaining a strong understanding of the culture, values, and services of the organization and reflect this understanding in decisions made in support of the Board of Directors

Job Requirements & Skills

• University degree in Engineering, Accounting and Finance, Mathematics, Business or any relevant qualification
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks in an energetic environment with multiple priorities
• Exemplary writing and editing skills
• High computer literacy, including, but not limited to, MS Office and Office 365, Calendar applications, and other cloud-based business applications
o Advance PowerPoint, Excel, World and Outlook user
• Exceptional command of the Greek and English language
• Proactive approach to problem-solving
• Discretion in handling confidential matters
• Strong interpersonal and team-building skills
• Prior experience working with a CEO and Board of Directors



All applications will be treated in strict confidence.